What Is Your Customer Service Voice?

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customer service voice

What Is Your Customer Service Voice?

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Most of us have one, a voice that offers our opinions, expresses our values, and sets our desired expectations. Your voice may be more impactful than you realize. What is your customer service voice?

Internal and External

Keep in mind that customer service is both an internal and external part of your organizational culture. What is said, discussed, and believed is a big part of what sets expectations and creates outcomes.

Ship it anyway, the customer won’t notice.

I can’t find their telephone number on their website.

They completely rearranged the supermarket again, now I can’t find anything.

Your voice may be more powerful than you realize. What people say, even to themselves sets the expectations for future outcomes.

Power of Voice

When we believe the customer won’t notice, we’ll allow our work to have less quality. Believing that they won’t notice also signals that they don’t care. The belief becomes that they will continue to buy out of need, buy based only on price, or buy because they are sloppy or not frugal.

Certainly, the idea of fewer customer service oriented calls conceptually saves money. It removes the human cost. Similar to the auto attendant signaling us to “press or say one for sales, two for…” so that we are directed to the correct department.

The real problem may be that people are calling only after the website or help chat has left them with unanswered questions or additional frustration. Better yet is the system that demands your customer number, order number, or telephone, only to get a live person and have to repeat it all again.

When technology drives better service, when the investment is expensive enough to make it better, not cheaper, typically service will improve. Unfortunately, many efforts to remove the human factor are an immediate attempt to cut costs, not improve service.

The supermarket may measure profit and margins by what shoppers select and where they can find it. Single piece candy bars aren’t in the back corner of the store, that is where the milk, meat, and seafood is located.

The store may not care about the amount of energy required for your shopping experience, but they certainly want you see all the high margin items you can conveniently buy from them. In contrast, the e-commerce store allows sort, filter, and easy reorder, plus it arrives at your door.

Customer Service Voice

What we say, what we discuss, and most importantly what we tell ourselves and others will condition our expectations. This is our customer service voice.

When we believe that cheap is all that matters, that is probably exactly what we’ll get.

Perhaps our customer service voice should change. It may require more talk about what we buy being connected with what it is worth, not just connected with what it costs.

These are the businesses that are focused on doing what matters, not what is cheap.

They are out there. Their employees and customers both have the same voice.


Dennis E. Gilbert is a business consultant, speaker (CSPTM), and corporate trainer that specializes in helping businesses and individuals accelerate their leadership, their team, and their success. He is a five-time author and some of his work includes, #CustServ The Customer Service Culture, and Forgotten Respect, Navigating A Multigenerational Workforce. Reach him through his website at Dennis-Gilbert.com or by calling +1 646.546.5553.

Dennis Gilbert on Google+

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