Tag Archives: meeting

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meeting questions

Meeting Questions Without Knowing The Answers

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Meeting management, meeting etiquette, and the list of attendees, what drives the output from a workplace meeting? Often meeting questions feel responsible for the output. Should we already know the answers to these questions?

Meeting Observer

When you attend a meeting as an observer something strange happens. You aren’t really engaged, you are observing from a different seat. Sometimes physically and literally true.

As an observer, often your only expectation is to keep quiet. This different view allows you to have a different perspective.

What does an observer notice?

The group dynamics associated with meetings can become interesting. We know from Bruce W. Tuckman theories that groups go through four or five stages of development. What behaviors, if any, are conditioned by the dynamics?

An observer, with good listening skills, may notice that there is a flow to meeting questions and the associated answers.

Meeting Questions

Meeting participants may follow a certain question and answer protocol depending on the meeting and group dynamics. Here are a few examples:

  1. Questions are a test. There is a right answer and a wrong answer. Questions aren’t driving things forward they are responsible only to confirm or command.
  2. Status questions. These questions typical apply to paths of known engagement. What is the status of the project or what are the sales figures for the month?
  3. Direction questions. Where do we go from here? What path should we choose? What are the options?

Perhaps deeper consideration should go into the list of attendees, the purpose of the meeting, and are these meetings effective?

Questions that are a test can likely be managed without calling a meeting. Status questions can likely be answered without calling a meeting. Direction questions may be an effective use of everyone’s time.

What is the direction the meetings you attend?

-DEG

Dennis E. Gilbert is a business consultant, speaker (CSPTM), and corporate trainer. He is a five-time author and the founder of Appreciative Strategies, LLC. His business focuses on positive human performance improvement solutions through Appreciative Strategies®. Reach him through his website at Dennis-Gilbert.com or by calling +1 646.546.5553.

Dennis Gilbert on Google+


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planning meeting

Planning Meeting, Will It Cause Action?

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A new idea seems to come out of nowhere. The competition launches a new advertising campaign, or sales are not reaching the goal. Do you have a planning meeting to discuss the next steps? Will your next meeting result in action?

Planning Meeting

Planning meetings, strategy sessions, or meetings for general updates, are any of these meetings effective? The best answer is probably, “Sometimes.”

There is value to talk. While we know that talk is cheap and it is much easier to say something as compared with actually doing it, there is still value.

Properly structured positive affirmation discussions can be inspirational and help to improve confidence. Both are often needed for high performance. Similar to the coaches talk before the big game, or the friendly, “You’ve got this!” before your big presentation, talk matters.

When you have a planning meeting to discuss what happens next, it may create the atmosphere that causes action. When teams fail to say it, it often fails to get done. So talk about it, and talk about it often.

Open Discussion

Are there items that should be said but are not discussed? Once again, the answer is probably, “Sometimes.” However, that may be a nice way of saying, “Often.”

During the planning meeting, it may be what is not being said that has relevance for high performance. Fear often prevents people from mentioning the forgotten item, the one that no one wants to do, or the new obstacle that popped up last week.

Looking for a software solution to help manage your meeting? (BlueSky)

Goals that you expect to come to fruition require some discussion. They may require updates, the keep it on track analysis, and inspiration to leap beyond the rough spots. Instead, these areas are often silenced because of the fear of being the messenger.

Planning meetings are not a waste of time when the discussion sparks positive action.

It’s the huddle before the next play of the game.

– DEG

Dennis E. Gilbert is a business consultant, speaker (CSPTM), and corporate trainer that specializes in helping businesses and individuals accelerate their leadership, their team, and their success. He is a five-time author and some of his work includes, #CustServ The Customer Service Culture, and Forgotten Respect, Navigating A Multigenerational Workforce. Reach him through his website at Dennis-Gilbert.com or by calling +1 646.546.5553.

Dennis Gilbert on Google+


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