Tag Archives: effectiveness

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planning meeting

Planning Meeting, Will It Cause Action?

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A new idea seems to come out of nowhere. The competition launches a new advertising campaign, or sales are not reaching the goal. Do you have a planning meeting to discuss the next steps? Will your next meeting result in action?

Planning Meeting

Planning meetings, strategy sessions, or meetings for general updates, are any of these meetings effective? The best answer is probably, “Sometimes.”

There is value to talk. While we know that talk is cheap and it is much easier to say something as compared with actually doing it, there is still value.

Properly structured positive affirmation discussions can be inspirational and help to improve confidence. Both are often needed for high performance. Similar to the coaches talk before the big game, or the friendly, “You’ve got this!” before your big presentation, talk matters.

When you have a planning meeting to discuss what happens next, it may create the atmosphere that causes action. When teams fail to say it, it often fails to get done. So talk about it, and talk about it often.

Open Discussion

Are there items that should be said but are not discussed? Once again, the answer is probably, “Sometimes.” However, that may be a nice way of saying, “Often.”

During the planning meeting, it may be what is not being said that has relevance for high performance. Fear often prevents people from mentioning the forgotten item, the one that no one wants to do, or the new obstacle that popped up last week.

Looking for a software solution to help manage your meeting? (BlueSky)

Goals that you expect to come to fruition require some discussion. They may require updates, the keep it on track analysis, and inspiration to leap beyond the rough spots. Instead, these areas are often silenced because of the fear of being the messenger.

Planning meetings are not a waste of time when the discussion sparks positive action.

It’s the huddle before the next play of the game.

– DEG

Dennis E. Gilbert is a business consultant, speaker (CSPTM), and corporate trainer that specializes in helping businesses and individuals accelerate their leadership, their team, and their success. He is a five-time author and some of his work includes, #CustServ The Customer Service Culture, and Forgotten Respect, Navigating A Multigenerational Workforce. Reach him through his website at Dennis-Gilbert.com or by calling +1 646.546.5553.

Dennis Gilbert on Google+


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meeting cancelled

Meeting Cancelled, What Will You Do?

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In workplaces everywhere, there are a lot of meetings. Meetings for strategy, meetings for follow-up, meetings intended to improve communication, and so many more. Imagine if your meeting cancelled, what would happen?

In bad or difficult weather conditions, schools and businesses shut down. For some that is a good time, for others not so much.

Lost Forever

For the restaurant it often means revenue lost since people will still eat that day but not at their restaurant. It is a loss they won’t get back the next day because people won’t eat twice as much. It is gone, forever.

Similar situations exist internally in our organizations. Sometimes the meeting feels needed, and other times it is taken for granted, much of the time participants feel redundancy and wasted time.

If your meeting was cancelled today, or postponed until the next day what would happen? What would happen to revenue, production goals, or new client acquisitions? Does the sales funnel get a dent or a bulge?

When the meeting is cancelled certainly some will rejoice. Their excitement may come from a reduction in stress, a temporary reprieve from workload, or not having to listen to redundant chatter.

Meeting Cancelled

What would you do if the meeting were cancelled?

Would you take the time to do something constructive? What if you started early on your next task did that one thing that you’ve been procrastinating about, or helped someone else with a project that has fallen behind?

Imagine if you jumped in and started selling, invited people to participate, and encouraged productivity for time gained, not time lost.

Then the real magic starts. What if all of the activity gained, new opportunities explored, and bottom line results were better than what came before?

Would you suggest the meeting is rescheduled?

More Is Better?

When we work from the mindset of more is always better we may discover a hidden gem. Abundance often has two sides, gain and loss.

Perhaps the meeting wasn’t necessary after all. Maybe you should cancel more.

– DEG

Dennis E. Gilbert is a business consultant, speaker (CSPTM), and corporate trainer that specializes in helping businesses and individuals accelerate their leadership, their team, and their success. He is a five-time author and some of his work includes, #CustServ The Customer Service Culture, and Forgotten Respect, Navigating A Multigenerational Workforce. Reach him through his website at Dennis-Gilbert.com or by calling +1 646.546.5553.

Dennis Gilbert on Google+


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Have effective meetings

Do You Have Effective Meetings?

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Are meetings really just a waste of time? Organizations of all types and all sizes often believe that they get work done through meetings. They improve communication, adjust focus, and motivate the team. Do you have effective meetings?

Most likely, the difference between doing good work and doing great work has something to do with what happens between meetings. Are your meetings setting the stage for the proper outcomes?

Belief About Meetings

Often the belief is that meetings are held to improve communication, yet the dynamics of the group often create an environment that doesn’t share, but chooses to withhold information. Yes, it is true.

The other common belief is that more communication will improve miscommunication. This is of course, very unlikely.

Show me an organization with a staff of more than a dozen employees and I’ll show you an organization that likely believes they have some communication challenges. Do meetings really make this better? It may depend on the purpose, but it will always depend the preparation.

Organizers and Planners

In order to make the most of what happens between meetings you should ask some questions before getting started on planning your next meeting:

What is the purpose of this meeting?

What is the desired outcome?

Who should be invited?

What is the best use of everyone’s time?

Where should the meeting be held?

Who will monitor or pursue accountability for recommendations, actions, solutions, to-do’s, measurements, metrics, and goals?

Who has the authority to make the decisions, are they invited and are they attending?

What is the budget?

How will priorities be set?

Is this a recurring meeting? Is it a task force, committee, or project management gathering?

Meeting Participants

And for the attendees:

How will you prepare?

What solutions have you thought of?

Have you met or exceeded the objectives?

What is the most constructive recommendation you can bring forward at this time?

Are you committed to outcomes and keeping the meeting productive?

Have Effective Meetings

Most important of all is when a meeting lacks focus on measuring effectiveness; chances are substantially higher that participants have labeled them a waste of time. Mind-set is critical and recurring meetings become part of the culture.

If you’re working for what happens between the meetings, keep them brisk, effective, and performance measurable.

– DEG

Dennis E. Gilbert is a business consultant, speaker (CSPTM), and corporate trainer that specializes in helping businesses and individuals accelerate their leadership, their team, and their success. He is a five-time author and some of his work includes, #CustServ The Customer Service Culture, and Forgotten Respect, Navigating A Multigenerational Workforce. Reach him through his website at Dennis-Gilbert.com or by calling +1 646.546.5553.

Dennis Gilbert on Google+


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measure meeting effectiveness

How Do You Measure Meeting Effectiveness?

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How many meetings do you have? Are there too many? Do feel meetings help or hinder productivity?

Have you ever felt that workplace meetings are a waste of time? Many people I speak with at organizations believe that they are involved in too many meetings or meetings that last far too long. Meetings certainly have their purpose and of course are connected to the concept of ensuring effective communication, but how do we measure meeting effectiveness?

Why Meetings?

First let’s consider why we hold meetings. There are many different flavors from brainstorming and strategy, to information exchange, to organizing and planning for an upcoming event, and many others. When you ask around it seems that people don’t mind the strategy sessions as much as they do the repetitive information exchange with the same old details, problems, and unresolved issues.

Meeting Management: How Long Should Meetings Last?

In addition, workplace meetings might sometimes be labeled as staff meetings, sales meetings, or department meetings with varying formats, frequencies, and lengths of time. Do these meetings energize people?

Regular Meetings

Often these regularly held and traditional information updates do not. In some cases these meetings are managed to feel like sessions for bragging rights or workload comparison between people or departments that should feel camaraderie but instead feel more like they are vying for the most kudos or in some type of competition with each other.

regular meetings

Certainly, some friendly internal competition can be effective, but it also has to be managed appropriately and always should reinforce that the organization is most effective as a team and that everyone is in it together.

Measuring Effectiveness

Do you have too many meetings? In order to properly assess if you are having too many meetings you should first consider the value and productivity of the meetings you already have. You’ll need to consider if the right people are in attendance and if the meetings are the right length of time. You’ll need specific agendas, goals, and recaps along with accountability to ensure you’re getting the most from them.

There is a really good chance that the meetings you have in place are supposed to improve communication but you must keep in mind that the act of simply having a meeting will not necessarily improve communication. Additionally your meetings will need to have appropriate accountability, respect, and trust.

Do you have poor communication? Is it too much or too little?

You should also consider participant engagement. Today we might hold meetings that include BYOD (bring your own device) or we might attend a meeting that insists on no devices being active, and in others you might have something in between.

What is important to keep in mind is that some of your meeting participants will already know or perhaps completely understand the information being shared. The meeting becomes boring to them; they get disconnected, distracted, and often completely disengaged.

Meeting Evaluation

You must always evaluate how to best serve the entire audience and in some cases you might want to consider alternative formats, or meetings with different participants and different lengths of time.

Do you have effective meetings?

To measure effectiveness of any meeting at a minimum you must assess:

  • Frequency
  • Length of time
  • Number of participants
  • Appropriateness for each participant
  • Atmosphere, climate, environment, location
  • Rules or guidelines
  • Goals, objectives, desired outcomes
  • Performance assurance, accountability

Meetings that are not effective, last too long, have the wrong participants, or are held too often or too little will all be problematic for your communication efforts.

When is your next meeting? Will it be effective?

– DEG

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Dennis E. Gilbert is a business consultant, speaker (CSPTM), and corporate trainer that specializes in helping businesses and individuals accelerate their leadership, their team, and their success. He is a five-time author and some of his work includes, #CustServ The Customer Service Culture, and Forgotten Respect,Navigating A Multigenerational Workforce. Reach him through his website at Dennis-Gilbert.com or by calling +1 646.546.5553.

Dennis Gilbert on Google+

 

Originally published on November 21, 2016, last updated on April 7, 2018

 


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